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Essential Package

Welcome to the Neonatal Essential Package of Care (EPOC) resource page.

Here you will find all the tools you need to successfully implement, audit and report on your progress in improving neonatal care and outcomes.

 

Use the links below to jump to that section on the page:

Monitoring Tools

File Division Contents
1. Dashboard
  1. Monitoring tool file cover
  2. File Cover
  3. File Index
  4. Quarterly District EPOC report (March 2024)
  5. Quarterly Facility EPOC report (Marchg 2024)
  6. Background and introduction (February 2020)
  7. Dashboard roles and responsibilities (October 2019)
  8. Implementation guide / time frames (March 2024)
  9. Facility Implementation Dashboard - excel (March 2024)
  10. Neonatal Facility Implementation Dashboard -  word (April 2020)
  11. EPOC tool: managers responsibilities (July 2022)
  12. Neonatal dashboard: indicator summary (March 2024)
2 Health Systems File cover


A. Infrastructure  and equipment file cover

1. Infrastructure audit (Tool 1) (March 2024)

2. Equipment audit (Tool 2) (March 2024)

3. Bed equipment audit (Tool 3) (March 2024)

B Support Services File Cover

1 Support  services (Tool 4) (January 2021)

2. Pharmaceuticals list -  District (May 2022)

3. Pharmaceutical list -  Regional / Tertiary (May 2022)

C. System File Cover

1. Systems Audit (Tool 5) (January 2021)
3. Human Resources
  1. File  cover
  2. Human resources audit (Tool 6) (March 2024)

 
4. Asphyxia
  1. File cover
  2. Resuscitation facilities audit (Tool 7) (May 2022)
5. Prematurity
  1. File cover
  2. Neonatal audit (Tool 8) (October 2020)
  3. KMC audit (Tool 9) (October 2020)
6. Infection
  1. File cover
  2. Neonatal IPC audit (Tool 12) (January 2021)
  3. Hand hygiene monitoring (Tool 13) (July 2023)
  4. Urinary catheter insertion checklist (November 2022)
  5. Central line insertion checklist (November 2022)
7.  Well baby
  1. File Cover
  2. Labour ward audit (Tool 10) (May 2023)
  3. Post natal audit  (Tool 11) (October 2020)
8. Monitoring and evaluation
  1. File cover
  2. Monitoring and evaluation audit (Tool 14) (January 2021)
  3. Maternal interviews - neonatal (July 2022)
  4. Annual maternal interview scores
  5. Maternal interview scoring tool
  6. Maternal interview -  post natal (July 2022)
9. Mentoring reports
  1. File cover
  2. Bi-monthly district reports
  3. Monthly regional outreach reports (May 2023)


Equipment

1. Equipment register
  1. File cover
  2. File index
  3. Current equipment register (September 2021)
  4. Generic equipment register (May 2023)
  5. Neonatal equipment register (May 2023)
2. Monthly divisions
  1. General care equipment checklists (April 2019)
  2. High care equipment checklists (April 2019)
  3. Intensive care equipment checklists (April 2019)
  4. General equipment checklists (district) (November 2019)
  5. General equipment checklists (regional) (November 2019)


Procurement

1. Consumables checklist
  1. File cover
  2. File index
  3. Consumables list -  District (January 2021)
  4. Consumables list - Regional /  Tertiary (July 2021)
2. NSI register
  1. Current non-stock item register (January 2021)
3. Specifications lists
  1. List of consumables with specifications and provider details
4. NSI forms
  1. Completed NSI forms (if required)

 

Human Resources

1. Staff database
  1. File Cover
  2. File index
  3. Current annual database (January 2021)
2. Champion allocation
  1. Current annual champions list (January 2021)
3. Skills assessments monthly divisions
  1. Completed individual skills assessments
4. Previous years
  1. Complete database and champions list
5. Blank skills assessment forms
  1. Breastfeeding (January 2024)
  2. KMC (October 2020)
  3. Respiratory distress (October 2020)
  4. Assisting with intubation (October 2020)
  5. Intubation (October 2020)
  6. Umbilical line insertion (October 2020)
  7. Nasogastric insertion (October 2020)
  8. PICC line insertion (October 2020)
  9. Urinary catheter insertion (October 2020)
  10. Examination (February 2024)

 

Helping babies breathe

1. Training
  1. File cover
  2. File index
  3. Participant forms
  4. KZN attendance register
2. Fire Drills
  1. Fire drill 1(May 2023)
  2. Fire drill 2 (May 2023)
  3. Fire drill 3 (May 2023)
  4. Fire drill 4 (May 2023)
  5. Fire drill 5 (May 2023)
  6. Fire drill 6 (May 2023)
  7. Fire drills -  neonatal unit
3. Completed fire drills
  1. Annual fire drill register (May 2023)
  2. Daily bagging monthly registers (May 2023)
  3. Individual completed fire drills

Clinical and record audits : sick, small and encephalopathy (neonatal unit)

1. Clinical and record audit -  combined annual scores
  1. File cover
  2. File index
  3. Annual summary
2.Monthly divisions (April - March)
  1. Sick and small monthly summary (November 2019)
  2. Sick and small audit (District) (May 2022)
  3. Sick and small audit (Regional) (May 2022)
  4. Encephalopathy monthly summary (July 2019)
  5. Neonatal encephalopathy audit guideline (May 2023)
  6. Encephalopathy audit -  neonatal (May 2023)
  7. Encephalopathy audit -  maternal (May 2023)
  8. Neonatal encephalopathy Appendix A case summary with action plan (May 2023)
  9. Encephalopathy audit-  Appendix B : obstetric  risk  (December 2019)
  10. Encephalopathy audit -  Appendix C : avoidable factors (December 2019)
  11. Additional conditions (May 2022)

Clinical and record audits: Well baby (post natal unit)

1. Clinical and record audit -  combined annual scores
  1. File cover
  2. File index
2. Monthly divisions (April to March)
  1. Well baby monthly summary (May 2022)
  2. Well baby audit (February 2023)

Mortality

1. Death reporting SOP
  1. File Cover
  2. File index
  3. SOP (July 2020)
2. PIPP codes lists
  1. Avoidable  factors
  2. Delivery data for one month
  3. Final cause of neonatal death
  4. Maternal obstetric condition at perinatal death
  5. Obstetrics cause of perinatal death
3. Monthly division (April -  March)
  1. Neonatal Death Summary (May 2023)
  2. Monthly consolidated death report -  cover sheet - District
  3. Monthly consolidated death report -  cover sheet -  Regional
  4. Obstetric data (regional)
  5. Neonatal data (regional) (July 2020)
  6. Perinatal data (district) (July 2020)
  7. Perinatal minutes
  8. District Hospital consolidated report (December 2020)
  9. Regional consolidated report (December 2020)
  10. Perinatal case presentation
  11. Perinatal meeting presentation
4. 6 Monthly assessment
  1. 6 mthly consolidated death report -  cover sheet -  District hospitals (July 2020)
  2. 6 mthly consolidated death report -  cover sheet - Regional hospitals (July 2020)
  3. Obstetric data (July 2020)
  4. Neonatal data
  5. Perinatal data (July 2020)
  6. 6 monthly perinatal meeting presentation (January 2020)
  7. Regional obstetric data
  8. District perinatal data
  9. Regional neonatal data

 

 

Cleaning

1. Monthly division (April -  March)
  1. File Cover
  2. Cleaning Checklists (July 2020)
  3. Ablution checklists (December 2017)

Additional Books

1.Data
  1. Tracking register (August 023)
  2. Admissions, discharges, deaths (ADD) register (May 2023)
  3. Midnight head count (October 2021)
  4. Daily stats (September 2021)
  5. Statistics register (September 2021)
  6. Digital neonatal stats register (October 2021)

 
2. Systems
  1. Daily handover (red/blue flag) forms (February 2021)
  2. Daily nurses allocation (January 2021)
  3. Daily resus trolley checklists (September 2019)
  4. Transfer register (annual) (January 2021)
  5. Maintenance register (annual) (January 2021)
  6. Transport incubator checklist (May 2023)
  7. Infection register (October 2023)

Monitoring Graphs

  Admissions graph -  large units
Admission graph
In-hospital mortality rate
IPC unit
Neonatal bed occupancy
Neonatal mortality rate
Neonatal deaths
Nosocomial sepsis rate
Perinatal mortality rate
Record audit

Quick Links

 

This page last edited on 20 March, 2024

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